Creating SOLIDWORKS Custom Report Templates

By Tyler Braginton

Since SOLIDWORKS Inspection was released in April of last year, the number one topic of technical support calls has been custom report templates. Whether the issue relates to getting attributes to map properly or making every characteristic fit in the table, there are several tricks I have learned that can make template creation pain free. Follow these steps on the next template you generate for Inspection.

  1. Start by making a simple Excel workbook with the format you want in your report. If you want multiple pages in your report for a title page or bill of materials make sure to add them at this point, otherwise, delete unused sheets from your workbook.

Lay out your table with cell outlines, headings, color fill, and any logos you want. There is no need to create 100 repeated characteristic rows, 5-10 should work to give an idea of what the table will look like.

First article inspection report

  1. If you plan to use any formulas or Conditional Formatting now is a good time to add them. For example if you want to have your results text change color based on Pass/Fail criteria you would use Conditional Formatting with a rule checking that the result value is between the upper and lower limits.
  2. Define a footer row for each table that will be populated with a list of values, such as the characteristic table. This is done using the Excel Name Manager and allows SOLIDWORKS Inspection to expand or truncate the table to fit all of the items in that list, hence why we only needed a couple of rows in our template. For more information on how this is done take a look at the Hawk Ridge Systems Knowledge Base for the document Inspection Report Footer Rows.Name manager
  3. Once your workbook has all of the desired formatting, it’s time to save it as an Excel Template. There are a couple of tricks to this:

 If you plan to use both the Standalone and Add-In versions of SOLIDWORKS Inspection, you will need to create two copies of the template since they use different strings to map the attributes.

 “Specification” from Standalone:


“Specification” from Add-in:


 I recommend creating a folder for your custom templates outside of the default directory. Inside this main folder create subfolders for the Add-In and the Standalone tools. I save a copy of my report template in the appropriate subfolder using a suffix for the version. (i.e. HRS_FAIR_Standalone & HRS_FAIR_Add-in)

 The next import thing is the file extension you use. The SOLIDWORKS Inspection Template Editor will only open Excel Templates (.xlt) However, if you are using any version of Excel newer than Excel 2003 (which you should be considering SOLIDWORKS 2014 does not officially support anything prior to Excel 2007 and SOLIDWORKS 2015 dropped Excel 2007 as well) the default Excel Template extension is .xltx. So you will need to use the Excel 97-2003 Template option when saving your workbook as a template.

 Inspection report add-in

  1. Now you are ready to use the SOLIDWORKS Inspection Template Editors, that’s right two of them. You will need to map the attributes to your templates using the Template Editor from the tool version you plan to use that template for. Meaning only use the Template Editor from the Standalone tool for your Standalone template and the Add-In Template Editor for that template.

The mapping is pretty straight forward, select the cell you want first then select the attribute you want in there from the list and click Insert. Some tricks here, start on the right side of your sheet and work left. Excel lets long strings that overflow from the cell continue over other cells that do not already have values in them therefore you will have a hard time selecting a cell in column B if the string in column A is covering it. Also, you only need to map one row worth of attributes in any list, SOLIDWORKS Inspection will do the rest.

  1. When you are done mapping, click Finished. Be sure to put the template back in your correct folder since the Template Editor will try and trick you into putting it in the default location.
  2. Create or open a project to test out your new template. Choose Export to Excel, then click the green plus sign to add your new template to the list.Export to Excel

The list of templates is saved with the project, so if you want that template to always be an option without adding it each time you need to update the Project Template you use to include your custom Report Template. Click Export.

Bask in all your hard work, you have created a custom template for Inspection reports!

This might seem like a lot to condense into a short blog, so I made a video as well, actually three. Take a look at the Hawk Ridge Systems YouTube channel for the three part video series on creating SOLIDWORKS Inspection report templates where I walk you through these steps and show you how it’s done.  

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1 comment
  • Hi,
    where I can take attribute list for templates? for example “Char Zone”, I tried
    but it doesn't work.


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